How to Use the Calculation Tool?

The calculation tool helps you calculate the total cost of your trips in Lato. This powerful feature allows you to manage pricing, apply margins and fees, and generate accurate cost breakdowns for your travel itineraries.

Accessing the Calculation Tool

1. Open your trip in the trip editor
2. Navigate to the “Calculation” tab
3. The tool will automatically load all your trip elements

Setting Up Your Pricing

Before using the calculation tool, you'll want to configure your default margins and fees:

1. Go to your Brand settings in the main settings
2. Navigate to “Pricing settings”
3. Set your default margins and fees for each category (Transport, Accommodations, Activities, Other)
4. Don't forget to click "Save"

You can override default margins and fees for specific trips:

1. Open your trip in the trip editor
2. Navigate to the “Calculation” tab
3. Update your margins and fees
4. These changes only apply to that specific trip
5. Don’t forget to click “Save”

Adding Prices

1. Hover over the field where you want to add a price and add your price directly in the Calculation tool
2. You can also add prices from within a trip > Itinerary > Day by Day, these will show up in the Calculation tool
3. The final price always needs to be entered manually, either on the "Calculation" tab or on the "Price" tab. This is the only price that will be shown in the trip quote on the travel app.
4. Don’t forget to click “Save”

Adding Custom Items

To add items not automatically detected:

1. Click the + button next to any category in the Calculation tool
2. Fill in the item details
3. Set the price and any specific margins or fees
4. The item will be included in your total calculations
5. Accidentally added an item? Click the - sign that appears on the right when you hover over it

Managing Different Currencies

If your trip involves multiple currencies:

1. Use the currency settings on the top left in the Calculation tool header
2. Use the current market rate filled in by Lato or adjust it manually according to your own needs
3. A new column appears in the calculation tool table
4. You can enter either a Purchase Currency price or a Sales Currency price
5. If you enter a Purchase Currency price, it is automatically converted to the Sales Currency price and shown in that column

Understanding the Totals

The calculation tool provides several important totals:

• Subtotals: Total cost for each category (transport, accommodations, activities, other)
• Net total: Sum of all net prices before your margins and fees
• Gross total: Final total including all your margins and fees
• Sales price: The final price you'll charge your client, either per person or for the entire trip. This is the only price that will be shown in the trip quote on the travel app. It needs to be entered manually, either on the "Calculation" tab or on the "Price" tab.

Prices for accommodation alternatives (options B, C, D, etc.) and optional activities aren’t included in the trip’s end price.

For now, prices aren’t saved in the Elements library and aren’t copied when duplicating trips.