Creating a Trip in Lato: Quick Guide

Welcome to Lato! ✈️ Creating a trip in Lato is the first step to building a professional travel itinerary. This quick guide shows you how to create a new trip, enter essential trip details, and start adding itinerary elements so you can begin planning and sharing your trip in just a few minutes.

Four Ways to Create a Trip in Lato

1. New Trip - Creating a trip from scratch with basic details:

   • you manually add all locations and elements (activities, accommodations, transportations, etc…) to the the map and build the itinerary programme manually

2. Import File - Uploading an existing PDF or DOCX document:

   • our AI pulls in all locations, texts, creates a routemap and, if you choose to, Lato can suggest and add images from our database

3. Import from URL - Copy/paste a URL to import all information for your trip:

   • our AI will import all elements from your website, including the images from your own link if you want

4. Generate with AI - Letting our AI create a trip based on your requirements:

   • write a detailed prompt, with as much information as possible, and let our AI take the work off your hands

Creating a New Trip From Scratch

1. Go to Trips and click the “New trip” button

2. This opens a simple form where you’ll enter basic trip details

3. You’ll need to provide:

   • Start date - when your trip begins

   • Client name - the name of your client or traveller

   • Language - choose the language for your trip (defaults to your account language)

4. Click “Create trip” to generate your new trip

5. You’ll be taken to the trip editing interface where you can add or import all of your trip’s elements (hotels, activities, transportations, etc…) to build the entire trip manually

Importing From a File

1. Go to Trips

2. Click the “New trip” button

3. Select “Import file”

4. Upload your document:

   • Upload a PDF or DOCX file containing trip details

   • Our AI will automatically extract and organise the information and create the routemap, day to day programme etc

   • NOTE: It will not import images from the documents due to low quality outcomes. You can choose to have Lato add images from our eleborate database

5. Review and edit:

   • Check the imported content for accuracy

   • Make any necessary adjustments before finalising

Importing From a URL

1. Go to Trips

   • Click the “New trip” button

   • Choose “Import from URL”

   • Insert the URL of the page you want to use

   • Press “Import”

Note: URL trip import pulls images from the source website, and onboarding automatically scrapes an example trip from your root website

1. Wait for AI to work its magic:

   • When the trip is imported you can preview the outcome (👁️)

   • If you are not happy with it, press “Try again” and our AI will redo the import

   • You can also press “Discard trip” and import from another URL

   • If you are happy with the result, press “Accept trip” and it will be added to your trips

2. Review and customise:

   • After the trip is imported you can review it in your Trips menu

   • Make any adjustments to better suit your needs

Generating With AI

1. Go to Trips

2. Click the “New trip” button

3. Select “Generate with AI”

4. Write your trip description as detailed as possible

   • destination

   • what elements you want

   • trip start date and length

   • number of travellers

   • images, flights, etc…

5. Click on the arrow to start creation

6. When the creation is done you can Preview (👁) the trip

   • Choose “Accept trip” if you are pleased with the result
   • “Try again” if our AI should give it another go
   • “Discard trip” if you are not pleased at all with the result

I’ve Created My Trip. What’s Next?

Once you’ve created your trip, you’ll enter the trip editing interface with these main sections:

1. General

   • Edit trip title, description, and client details

   • Add traveller information

   • Upload important documents

2. Itinerary

   • Plan your day-by-day activities

   • Add destinations, hotels, and transport

   • Include activities and points of interest

3. Calculation

   • Calculate trip costs and pricing

   • Add margins and fees

   • Generate pricing breakdowns

4. Price

   • Set final pricing for your trip

   • Add what’s included and excluded

   • Create professional price presentations

5. Share

   • Share your trip with clients

   • Generate shareable links.

   • Send trip invitations

Additional Sections

• Tasks - Keep track of trip-related tasks

• Notes - Add private notes and reminders

• Settings - Configure trip preferences and options

Tips for Success

• Start simple - Begin with basic details and build from there

• Use descriptions - Detailed trip descriptions help clients understand what they’re booking

• Save regularly - Your changes are saved automatically, but it’s good practice to check

• Test sharing - Use the preview feature to see how your trip will look to clients

Need Help?

If you run into any issues or have questions:

• Check our other help articles for detailed guides

• Contact our [support team](mailto: support@latotravelapp.com) for personalised assistance

• Use the in-app help features for context-specific guidance

Happy Trip Planning! 🎉✈️